Letter Writing - Tansche - III Semester

                              Exercise for Letter of Application

 1) Taking sick leave due to illness 

i) You are a fresh graduate working as a software engineer in Chennai. Write a leave letter to your manager requesting sick leave for one week due to severe case of food poisoning.

Subject: Request for One Week Leave Due to Severe Food Poisoning
Dear [Manager's Name],

    I am writing to request a leave of absence for one week, from [start date] to [end date], due to a severe case of food poisoning. My doctor has advised me to take complete bed rest for a week to ensure a full recovery.

    I understand the importance of my responsibilities and will ensure a smooth transition of my current tasks to my colleagues. I apologize for any inconvenience this may cause and appreciate your understanding and support during this time.
    I will keep you updated on my progress and will be available via email or phone for any urgent matters.
Thank you for your consideration,so grateful on your consideration.
Sincerely,
[Your Name]
Software Engineer
[Your Contact Information]                             

 

Or, if you'd like a more formal tone:
 

ii) Subject: Notification of temporary Leave due to health reasons
 

Dear [Manager's Name],
    I am writing to inform you that, due to unforeseen health circumstances, I will be taking a temporary leave of absence from [start date] to [end date]. My doctor has diagnosed me with a severe case of food poisoning and has advised me to take complete bed rest for a week to ensure a full recovery.
    I will ensure that all my current tasks are transferred to my colleagues and completed to the highest standard. I apologize for any inconvenience this may cause and appreciate your understanding and support during this time.
    Please be assured that I will keep you updated on my progress and will be available via email or phone for any urgent matters.
    Thank you for your consideration.
Sincerely,
[Your Name]
Software Engineer
[Your Contact Information]

 

2)  Requsting leave for personal reasons.

You are a fresh graduate employed in a marketing firm in Coimbatore.Write a leave letter to your manager requesting leave for two days to attend a personal development seminar in Bengaluru.

 

i)  Subject: Request for Leave to Attend Personal Development Seminar
 

Dear [Manager's Name],

    I am writing to request a two-day leave of absence from [start date] to [end date] to attend a personal development seminar in Bengaluru. As a recent graduate, I believe this seminar will significantly enhance my skills and knowledge, which will benefit my role in the marketing team.
    The seminar covers various topics relevant to our field, including the latest marketing strategies and tools. I am eager to learn and apply these skills in our projects. I have ensured that all my current tasks are up to date and have briefed [Colleague's Name] to handle any urgent matters during my absence.
    I will be available via email or phone if any immediate issues arise. I am confident that this opportunity will contribute positively to my professional growth and benefit our team.
    Thank you for considering my request.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Information]

Or, if you'd like a more formal tone:
 

ii)Subject: Notification of Temporary Leave for Professional Development

Dear [Manager's Name],
    I am writing to inform you that I will be taking a temporary leave of absence for two days, from [start date] to [end date], to attend a personal development seminar in Bengaluru. This seminar aligns with our team's goals and objectives, and I believe it will significantly enhance my skills and knowledge in marketing.
    I have ensured that all my current tasks are up to date and have made arrangements for [Colleague's Name] to handle any urgent matters during my absence. I will be available via email or phone if any immediate issues arise.
    I am confident that this opportunity will contribute positively to my professional growth and, in turn, benefit our team.
    Thank you for considering my request.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Information] 

                                                

3) Exercise for letter of Application

i) Applying for a part-time job as a content writer in a digital marketing agency in Chennai.

As a college student with a passion for writing and content creation,write a letter of Application to apply for a part-time job  as a content writer in a digital marketing agency based in Chennai.

 

Subject: Application for Part-Time Content Writer Position
Dear [Hiring Manager's Name],
    I am excited to apply for the part-time content writer position at [Digital Marketing Agency's Name] in Chennai, as advertised. As a college student with a passion for writing and content creation, I am eager to contribute to your team and further develop my skills in a professional setting.
    With a strong academic background in [Your Major] at [Your College/University], I have honed my writing skills through various activities. I have experience in creating engaging content for blogs, social media, and academic projects. Additionally, I have a keen interest in digital marketing and have completed online courses to enhance my understanding of SEO, content strategy, and social media marketing.
    I am confident that my creativity, attention to detail, and ability to meet deadlines will make me a valuable asset to your team. I am excited to bring my enthusiasm for content creation to [Digital Marketing Agency's Name] and contribute to your ongoing success.
    Thank you for considering my application. I look forward to discussing how my skills and experiences align with the needs of your team.
    Best regards,
[Your Full Name]
[Your Contact Information]
[Your Email Address]
[Your Phone Number]

Or, if you'd like a more formal tone:
ii) Subject: Application for Part-Time Content Writer Position

Dear [Hiring Manager's Name],
    I am writing to express my interest in the part-time content writer position at [Digital Marketing Agency's Name] in Chennai, as advertised. With a strong academic background in [Your Major] at [Your College/University], I am confident in my ability to create high-quality content for your team.
    Through various academic and extracurricular activities, I have developed my writing skills and have experience in creating engaging content for blogs, social media, and academic projects. Additionally, I have a keen interest in digital marketing and have completed online courses to enhance my understanding of SEO, content strategy, and social media marketing.
    I am excited about the opportunity to contribute to your team and further develop my skills in a professional setting. Thank you for considering my application. I look forward to discussing how my skills and experiences align with the needs of your team.
Best regards,
[Your Full Name]
[Your Contact Information]
[Your Email Address]
[Your Phone Number]

 

4) Exercise for permission letter 

As a fresh graduate working as a software engineer in Bengaluru,write a permission letter to your manager seeking permission to work remotely for one week to attend to a family emergency in your hometown Kerala.

i) Subject: Request for Remote Work Due to Family Emergency
Dear [Manager's Name],
    I am writing to request permission to work remotely for one week, from [start date] to [end date], due to a family emergency in my hometown, Kerala. A close family member is facing a medical emergency, and my presence is required to provide support and assistance.
    I want to assure you that I will remain fully committed to my work responsibilities during this period and will be available online for any meetings or urgent tasks. I have ensured that all my current projects are up to date and have briefed [Colleague's Name] to handle any immediate issues that may arise in my absence.
    I would greatly appreciate your understanding and flexibility in this matter. Please let me know if there are any additional steps I need to take to facilitate this arrangement.
    Thank you for considering my request.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Information]

Or, if you'd like a more formal tone:

ii) Subject: Notification of Remote Work Due to Family Emergency
Dear [Manager's Name],
    I am writing to inform you that, due to a family emergency in my hometown, Kerala, I will be working remotely for one week, from [start date] to [end date]. A close family member is facing a medical emergency, and my presence is required to provide support and assistance.
    I have ensured that all my current projects are up to date and have made arrangements for [Colleague's Name] to handle any immediate issues that may arise in my absence. I will be available online for any meetings or urgent tasks and will remain fully committed to my work responsibilities during this period.
    Please let me know if there are any additional steps I need to take to facilitate this arrangement.
    Thank you for your understanding and support in this matter.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Information]

i) As a college student studying environmental science,write a permission letter to the college principal seeking permission to conduct a field trip to a nearby wildlife sanctuary for educational purposes.

 

Subject: Request for Permission to Conduct Field Trip to [Wildlife Sanctuary Name]

Dear [Principal's Name],
    I am writing to request permission to organize a field trip to [Wildlife Sanctuary Name] for the Environmental Science department students. The trip is scheduled for [proposed date] and aims to provide practical exposure to wildlife conservation and ecosystem management.
    The wildlife sanctuary visit will offer invaluable educational benefits, including:
    - Observing various species in their natural habitat
    - Understanding conservation efforts
    - Learning about the challenges faced by wildlife
    This hands-on experience will complement our classroom learning and enhance our understanding of environmental science.
    We have arranged for transportation and ensured that all necessary safety measures will be in place. The trip will be supervised by [number] faculty members, including myself, to ensure the safety and discipline of all participating students.
    Please approve this educational trip. If additional steps or information are required, please let me know.
    Thank you for considering my request.
Best regards,
[Your Full Name]
[Your Class/Year]
[Your Contact Information]
[Your Email Address]
[Your Phone Number]

Or, if you'd like a more concise version:
 

ii) Subject: Field Trip Request to [Wildlife Sanctuary Name]
Dear [Principal's Name],
    I am requesting permission to organize a field trip to [Wildlife Sanctuary Name] for the Environmental Science department students on [proposed date]. The trip aims to provide practical exposure to wildlife conservation and ecosystem management.
    We have arranged for transportation and ensured safety measures. The trip will be supervised by [number] faculty members.
    Please approve this educational trip.
Thank you,
[Your Full Name]
[Your Class/Year]
[Your Contact Information]